Taunton Town Council grants

The ongoing supply and delivery of tools, equipment, workwear and other items for the use of the Open Spaces and Maintenance teams. All items ordered would need to be delivered to the Taunton Town Council Depot location (TA1 5LY). Items would be ordered on an as needed basis and there would not be any regularly scheduled requirements. Full documentation, including product safety information, order conformation and delivery notes would be required for every order that is placed.

As a preferred contractor you would be required to quote for and carry out fencing-related work on an as-needed basis. These works might include: - The installation, maintenance and removal of various types of fencing including but not limited to; knee rail, post & rail and V Mesh. - The installation and removals of pedestrian and farmers gates. - The installation and removal of posts and bollards. The contractor would be responsible for sourcing any materials and tools required to complete works.

Tree works, including but not limited to felling, reducing and clearing, to be carried out during business hours. This does not include emergency or out of hours works. The contractor must possess, maintain, and have access to all necessary equipment to effectively and safely execute tree work during business hours. This includes, but is not limited to: Vehicles - Robust 4x4 vehicles suitable for park access (with appropriate clearance/permissions), fully insured and equipped with secure storage and lighting. Chainsaw - A range of professional chainsaws(ground and climbing saws) with appropriate guide bars for large and small material, and spare parts. Access, Climbing - Full set of specialist climbing Personal Protective Equipment (PPE), including harnesses, ropes, friction devices, and emergency descent/rescue equipment. Lifting, Rigging - Rigging equipment (slings, blocks, ropes, port-a-wraps) and winches (vehicle-mounted or manual) for securing and controlling large/fallen timber. Lighting - High-intensity, self-powered lighting towers/generators for safe work visibility during night-time operations. Welfare, Safety - Full Personal Protective Equipment (PPE) for all crew (helmets, visors, chainsaw trousers, boots, hearing protection), mobile welfare facilities, and traffic management signage/cones. Clearance - Woodchipper and/or tipper truck/trailer capacity suitable for immediate removal or large volumes of timber and brushwood.

Purpose and Scope This specification sets out Taunton Town Council's requirements for a hosted CRM, asset management, and mobile working system for Council services. The requirements are expressed in functional and outcome-based terms. Suppliers should explain how their proposed solution meets, partially meets, exceeds, or does not meet each requirement, and should provide evidence from comparable local authority implementations where relevant. The initial contract term is one year, with optional annual renewal by the Town Council. The estimated value of the contract is less than GBP 20,000 including setup costs for the first year, Total possible contract available for four years at 30,000 GBP. The required system will support Council assets and services across Taunton. Current asset categories include Bins, Buildings and Structures, Defibrillators, Footpaths, Noticeboards, Parks and Play Areas, Signs, Speed Indicator Devices, Toilets, Trees, and further configurable categories. Detailed requirements are set out in the Requirements Matrix. Council Background and Current State Taunton Town Council is responsible for a broad and growing portfolio of local assets and services. Current customer contact, service, and asset information is held across multiple systems and records. These arrangements make it difficult to maintain a single version of the truth, report consistently, and provide clear updates where residents raise service requests. Objectives and Required Outcomes - Create a single trusted operational record for assets, customer contact, and service activity. - Improve ownership, visibility, and timeliness of Council service handling. - Enable operational staff and managers to work from consistent, current information. - Improve management information, accountability, and future service planning. - Provide a configurable platform that can support Council service expansion without unnecessary standalone systems.